Teaching Old Dogs New Tricks

Setting Recurring Calls

To set up a recurring call, a host first sets up a Zoom meeting, completing various fields required.

To schedule Recurring meetings, click on that option and choose frequency. This will not only save the meeting settings but also use the same meeting ID and url for future meetings.

Note: If you meet with the same group regularly but at different times, choose the option No Fixed Time, which lets you use the same settings and meeting ID repeatedly regardless of when you meet.

Recording Zoom Call as a Video

The host can Record zoom calls for a later review or for participants who may have missed it. The host can also give permission to a participant to record the call. There are options under Zoom’s settings to record only the host or everyone attending the meeting.

Co-host Calls

To have multiple hosts, enable this feature in Zoom’s Meeting Settings. In the Meeting tab, choose the Co-host option. When the co-host joins the meeting, add the co-host by clicking the three dots that appear when you hover over their video box. Another way is to go to the Participants window and choose Manage Participants. Hover over the co-host’s name and select More to pick co-host option.

Let Someone Else Schedule Your Meetings

You can give other people permission to set up your Zoom calls as long as they have proper Zoom licenses. Set up involves opening Meeting Settings and looking under Other. There is a + sign next to Assign Scheduling Privilege. Here you add that person’s email address and click Assign. The assignee must log out and then in to activate feature. Meetings can now be created for others by using the Schedule tool.

Changing Background

Finding a decent background that does not show your CPAP machine or your favorite poster, can be a chore. Fortunately, you can now customize your background.  Go to Settings>Virtual Background and upload an image of your choice as long as it meets system requirements.

Set up a Waiting Room for Added Privacy

There is actually a phenomenon called Zoombombing — when you get uninvited zoom crashers. Zoom has a Waiting Room feature which allows you to see who wants to join the meeting before you grant access. Go to Account Management > Account Settings. Click on Meeting, then click Waiting Room to enable the setting. 

Turn on Gallery View

Gallery View lets you see everyone in the meeting at once, instead of just the person speaking. To do so, click the tab that says Gallery View in the top right corner. Up to 49 attendees can be displayed on one page. To hide the participants who aren’t using video, go to Settings > Video > Meetings, and check Hide Nonvideo Participants.